Girl Scouts of Hawai'i

Please list the volunteer position(s) and troop #s in which you plan to continue service during the membership year you selected above.

The Council Council agrees to:

• Provide the volunteer with a copy of Volunteer Essentials and Volunteer Staff: Adult Code of Conduct and Policies outling Girl Scouts of Hawai`i Volunteer Policies and Procedures.

• Provide the volunteer with a position description detailing the responsibilities and expectations of their appointed volunteer position(s).

• Provide a “Welcome” orientation to the appointed volunteer position(s), Girl Scouts of Hawai`i, and Girl Scouts of the USA.

• Offer the volunteer training relevant to her/his appointed volunteer position(s).

• Provide each volunteer an opportunity to record individual completion of volunteer training courses.

• Provide the volunteer with opportunities for recognition.

• Carry liability insurance and supplemental accident insurance as part of membership with Girl Scouts of USA and Girl Scouts of Hawai`i.

• Provide the volunteer with ongoing support, guidance, and performance reviews relative to their appointed volunteer position(s).


The Volunteer agrees to:

• Meet all requirements for initial volunteer appointment as outlined by Girl Scouts of Hawai`i.

• Meet all requirements for annual volunteer reappointment as outlined by Girl Scouts of Hawai`i.

• Be a registered member of the Girl Scouts of USA for the duration of volunteer service with Girl Scouts of Hawai`i.

• Fulfill requirements and expectations outlined in the job description specific to the appointed volunteer position(s).

• Support the mission and values of the Girl Scout Movement.

• Comply with the standards, policies and procedures of both Girl Scouts of Hawai`i and Girl Scouts of the USA.

• Be supportive of Girl Scouts of Hawai`i , its activities, and goals.

• Meet with the appropriate Girl Scouts of Hawai`i staff and volunteer support groups for ongoing support and evaluation of work relative to the appointed volunteer position(s).

• Affirm that the Girl Scout Movement actively seeks members of every racial, ethnic, religious, and socioeconomic group.

• Recognize that the Girl Scout Movement is voluntary service and will not expect or solicit monetary compensation.

• Complete position related training within three (3) months of appointment.

• If working with money, submit an annual financial report by June 15th of each year.

In consideration of being accepted as a volunteer and as a condition to being a volunteer and participating in volunteer activities (hereafter referred to as Volunteer Activities), with the Girl Scouts of Hawai`i, I (hereafter referred to as Volunteer) hereby release and hold harmless Girl Scouts of Hawai`i, Girl Scouts USA, and their respective directors, officers, employees, staff, members, customers, volunteers, agents (hereinafter collectively referred to as Released Parties) from any and all liability for personal injury, death, property damage, and all other injuries, claims, demands, actions, losses, damages, awards, costs, and expenses (hereafter collectively referred to as Claims), arising from or related to Volunteer Activities, whether caused by or resulting from the acts or omissions of Volunteer, Released Parties, or any other party. Volunteer hereby releases the Released Parties from any and all Claims whatsoever on account of any first aid, medical treatment, or service rendered in connection with my participation in Volunteer Activities.

In addition, Volunteer agrees that the Volunteer Release and Waiver Agreement is broad and inclusive as governed by laws of the State of Hawai`i, and shall be effective from the date of execution.

Volunteer acknowledges and agrees that all information the Volunteer may receive or may be given access to in the course of performing Volunteer Activities is strictly confidential. Any breach of confidentiality and discretion will result in the immediate dismissal of Volunteer from volunteer services with Girl Scouts of Hawai`i.

All contact and identification information including (but not limited to) names, addresses, telephone numbers, and other private records belonging to members, customers, alumnae, Girl Scouts of Hawai`i, and Girl Scouts USA may not be shared with anyone, disclosed in any manner, or left available for public view or access.

Volunteer, without direction of Girl Scouts of Hawai`i staff or staff-designated representative, will not actively seek information regarding members, customers, alumnae, parents, directors, employees, staff or volunteers.

Volunteer hereby authorizes Girl Scouts of Hawai`i to use their name, likeness, portrait or pictures, voice, biographical material, or any other representation of the Volunteer (hereafter referred to as Likeness) for educational, program publicity, and organizational promotional purposes without any type of compensation from Girl Scouts of Hawai`i, Girl Scouts USA, media organizations, or any 3rd party individual or organization. Volunteer waives the right to be notified of and to review or approve any materials containing her/his Likeness.

Under no circumstances will Volunteer discuss matters regarding Girl Scouts of Hawai`i, Girl Scouts USA, its members , customers, alumnae, parents, directors, employees, staff and volunteers in any public forum without the express written consent of Girl Scouts of Hawai`i. Any oral or written statement made through the internet, social media , print, radio, television, journalist, reporter, or representative of any other communications media shall be considered a public forum.

• The Volunteer shall exhibit qualities of dependability, efficiency, honesty, friendliness, good social skills, initiative, and be mindful of Girl Scouts of Hawai`i’s standing of good character in our community.

• Regardless of training or expertise in the fields of education, medicine or any form of counseling, Volunteer will not offer such services or opinions to Girl Scouts of Hawai`i members, customers, alumnae, parents, directors, employees, staff and volunteers, unless her/his Girl Scouts of Hawai`i volunteer appointment includes specific provision for such services.

• The Volunteer shall notify her/his direct supervisor of any absence or revision to her/his schedule.

• Volunteer shall not use Girl Scouts of Hawai`i telephones (emergency calls permitted) or other Council resources, unless directed by Girl Scouts of Hawai`i.

• At no time is smoking, alcohol consumption or drug use permitted at, on, or within proximity of any Girl Scout of Hawai`i meeting, event, campsite, office, or retail space.

• Volunteers are encouraged to dress in a comfortable, business manner. Please check with your supervisor regarding acceptable attire for your scope of work.

• Volunteer will not be reimbursed by Girl Scouts of Hawai`i for parking fees, meals, and other miscellaneous expenses that may be incurred by the Volunteer during their scope of work, unless specified and authorized by Girl Scouts of Hawai`i staff.

• Volunteer acknowledges that she/he is not an employee of Girl Scouts of Hawai`i. The following are not afforded to Volunteer, regardless of hours worked and length of time served: Wages, employment benefits, including but not limited to, health insurance, paid vacation, and paid leave.

I have read, understand, and agree to the terms of this Volunteer Agreement and am voluntarily executing this Agreement.

I understand and agree that the Girl Scouts of Hawai`i solely reserves the right to decline my offer to volunteer.

A photocopy of valid identification must be given to the Girl Scouts of Hawai`i to complete the Volunteer Agreement. Forms of valid identification are state driver’s license; government-issued identification, with photo; valid US passport; school identification, if 18 years of age or younger.

Volunteer applicants under the age of eighteen (18) years old must additionally have the signature from her/his parent or legal guardian.